We are seeking a highly organized and detail-oriented Administrative Assistant/Receptionist to join our law firm. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by handling administrative tasks and client communications efficiently and effectively.

Responsibilities:

1. Administrative Support:

• • Manage incoming calls, emails, and correspondence.
  • Coordinate appointments, meetings, and conferences.
  • Assist with drafting and editing legal documents, correspondence, and reports as needed.
  • Maintain filing systems, both electronic and physical, ensuring easy retrieval of documents.
  • Assist with the preparation and distribution of memos, letters, and other communications.
  • Assist with billing and invoicing processes.

2. Office Management:

• • Oversee office supplies inventory and reorder supplies as necessary.
  • Ensure the office is clean, organized, and presentable at all times.

3. Client Support:

• • Greet clients and visitors in a professional and friendly manner.
  • Communicate with the firm’s clients regarding the progress and management of their matters with the firm
  • Assist with scheduling client appointments and meetings.
  • Provide support to attorneys and legal staff as needed.

4. Compliance:

• • Assist with maintaining confidentiality and security of sensitive information.